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Grouping Tasks and Resources When you build a workbreakdown structure in Microsoft Project, (i.e. indent tasks to produce summary tasks), the rollups of dollars, hours, duration and other useful quantities are confined to appear at the level of these summaries. However, using Groups, you can temporarily re-arrange the physical location of tasks according to various groupings of your own making, and effect aggregation of any value by these groups. For example, suppose you have a large list of resources in the resource sheet and would like to break out the costs expended on them according to whether they are internal staff members or external contractors. 1 .To produce an aggregation of dollars
2. To create the aggregation
You will see the resources re-arranged by their types. Now switch to a table that contains the quantity you wish to aggregate.
You will now see the cost aggregation by these resource types. This was made easy by virtue of the fact that Microsoft Project provided a grouping by the ‘Resource Group’ field. If we attempt something similar on the task side (Gantt chart), we may need to create a new group as opposed to using an existing one as we did in the earlier case. Suppose for example we wish to identify each task by the location in which it is to take place, selecting among Sydney, Melbourne and Adelaide. 3. Move to the Gantt chart by means of
4. Now lets create the group.
Notice: When you created this group you could have entered subgroups; that is groups within groups. Try this by using the various 'Text' fields to decompose each of your higher level groupings further.
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